Dropbox Business Advanced Review: Pros, Security….

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Dropbox Business Advanced Review

Dropbox Business Advanced Review

Dropbox Business Advanced A great all-round business service with unlimited storage, smart collaboration tools and tight security

The name Dropbox is all but synonymous with cloud storage and sync, and there’s a good chance you have already used its personal platform.

 

Dropbox’s Business plans

Dropbox’s Business plans take things several steps further, with collaboration tools and enhanced security.

We tried out the Business Advanced plan, which supplements the Standard version with unlimited cloud storage, tiered admin roles and file-event tracking.

  • If you need convincing, you can sign up for a free five-user, 30-day trial.

Dropbox doesn’t even ask for your card details unless you decide to keep it. Once you’re on board, adding new members to your team is a breeze.

As usual, invitations are emailed from the admin console and, when users receive their messages, they simply have to click on a link, enter their login details and download the Dropbox app.

Security

If you’re concerned about security, you can insist that user passwords meet “moderate” or “strong” standards, so that weak or easily guessed passwords will be rejected.

You can also optionally require two-factor authentication (2FA) with unique six-digit security codes. Alternatively, there’s also single sign-on (SSO) support, allowing you to redirect user logins to identity providers that support SAML 2.

Once each user has set up their credentials, they get their own personal Dropbox folder, plus direct access to all shared folders they have permission to see.

Optionally, you can let them choose whether to use the standard syncing service, which downloads everything onto their hard disk for instant access, or to keep all files online.

If they choose the latter option, their local Dropbox folder still shows all their cloud documents; opening one automatically downloads it for editing. File-sharing features are excellent.

Authentication

By default, the contents of all team folders are available to all members, but you can fine-tune this to decide who is allowed to access and edit top-level team folders, and set sharing permissions right down to individual folders and files.

You can also create links to shared folders and files with customised security settings, enabling you to specify who can see them, what editing privileges they have and whether they can post comments.

  • Links can be password-protected, and you can set an expiry date, after which the link will stop working.

Another handy is file requests: you can generate an email containing a link that allows the recipient to upload a file to a specified Dropbox folder, even if that person doesn’t have a Dropbox account of their own. Then there’s Dropbox Paper, which delivers a simple collaborative document-editing experience.

It lets team members create documents that can be viewed, shared and edited directly from the Dropbox web portal and exported in Word, PDF and Markdown formats.

If you’re more invested in Office, there’s also the Dropbox Badge – an icon which appears at the side of Office application windows and shows who is accessing and editing shared files on their desktop.

It’s not quite real-time collaboration, but with a click you can update your open document to reflect any changes they have made. Finally, if you want to spread the managerial load, you can give limited administrative privileges to selected members.

User admins can add and remove team members and groups, while support admins can handle password management and requests to recover deleted files. Dropbox Business is a mature and well-featured package.

With plenty of cloud collaboration tools, no limits on storage, great security and easy manageability, it’s hard to see what else you could ask for.

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